The Referral Process
What happens when you send Sam a referral
You've built trust with your client. When you hand them off to me, that trust is now mine to protect — here's exactly what happens, step by step, so there's no mystery about where things stand.
What happens when I send Sam Timlick a referral?
Same-day contact, a real needs conversation within 24–48 hours, weekly status updates on every active file, and direct coordination with the other agent — so nothing about the loan side is a surprise for you or your client.
Same day you send them my way.
I reach out within the same business day — never a “someone will call you within 3-5 days” black hole. If it's a quick text intro from you, I follow up directly with the client myself; I don't wait for them to call me first.
Within 24–48 hours: the conversation.
I have a real conversation with your client about their situation — not just a rate quote. That means understanding their timeline, their down payment plan, and which programs actually fit (VA, FHA, USDA, THDA down payment assistance, or conventional). If something about their file needs a closer look before we can move, I tell them — and you — right away rather than letting it surface later.
Pre-approval, turned around fast.
Once I have what I need from the client, I move quickly so they're not stuck waiting to write an offer. If a document or two is still outstanding, I'll tell both of you exactly what's missing rather than leaving it vague.
Once they're under contract: weekly updates, minimum.
You get a status update on the file every week it's active — not just when there's a problem to report. If something does come up that could affect the timeline, you hear about it from me as soon as I know, not at the closing table.
Talking directly to the other side.
I coordinate directly with the listing agent (or your co-op agent, if you're on the buy side) to keep the file moving — you shouldn't have to relay messages between two people who could just talk to each other.
Closing.
I manage the file proactively enough that closing day isn't when problems show up — they should already be handled by then. If a timeline slip is coming, you'll know with enough runway to manage your client's expectations, not the day before.
After closing.
Your client stays taken care of — questions about their loan after the fact still get answered. And when it's a good experience, that's exactly the kind of file that turns into another referral, from them or from you.
What I handle vs. what you handle
| Stage |
Me |
You |
| Financing conversation, pre-approval, program fit |
✓ |
— |
| Communicating loan status/timeline |
✓ |
— |
| Coordinating with listing/co-op agent on financing timeline |
✓ |
Coordinating on offer terms, inspections, etc. |
| Buyer education on loan process |
✓ |
Buyer education on the local market, home search, offer strategy |
| Closing logistics |
✓ (lending side) |
✓ (transaction/title side) |
What I need from you to make this work well: an introduction (call, text, or email — whatever's easiest) and a heads-up on anything unusual about the client's situation you already know (self-employed, recent job change, moving from out of state, etc.) so I'm not starting from zero.
Sam Timlick · Top Flite Home Loans · NMLS# 2776469 · Equal Housing Lender. This is not a commitment to lend. Timelines are typical, not guaranteed, and vary by file complexity, documentation, and underwriting.